Sr. Executive – HR Payroll Processor

JOB PURPOSE

Responsible for providing support to the delivery of Human Resource Shared Services with specific responsibility for ensuring smooth processing of Payroll for GCC with technical and subjective accuracy of data related to Payroll Services, employment; addressing a variety of issues and/or providing general support; and ensuring that personnel functions conform to all applicable regulatory requirements.

2.        MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE

1. Bachelor’s degree in human resources or business administration or commerce with minimum 2 years of SAP Payroll experience.

2.      Payroll Experience in UAE and other Middle Eastern countries would be an advantage but not desirable.

3.      Knowledge of SAP Payroll

4.      Knowledge of GCC Labor Laws (Qatar, Bahrain, Oman, and UAE)

5.      Experience in gross-to-net payroll, retroactivity, claims, off-cycle payrolls, Payroll Posting and reconciliation.

6.      Extensive Knowledge on Payroll Calculations with strong Validation techniques

7.      Extensive Knowledge on MS Excel with advance formulas and building data models and charts.

8.      Proficient in Documentation

9.      Excellent in Communication 

  KEY DIMENSIONS AND RELATED JOB RESULTS

Pre-Payroll Activities (GCC):

1.   Processing employee’s Settlements related to Vacations, leave encashments, Full and Final Settlements, manage the HR Policies and ensuring transactions are happening as per policy.

1.    Perform day to day HR Transactions in SAP and In-house System such as Transfers, HR Letters, attendance updates.

2.     Preparing and publishing Payroll Timelines and ensuring Payroll processes are completed as per the defined time.

3.     Creating Customer Ledgers

4.     Regular audit of Data Management in SAP and In-House HR Systems, by reviewing employees report on weekly basis to ensure all payroll related information are entered accurately for smooth Payroll process.

5.     Review, update and maintain complete and accurate GCC HRIS /Payroll data, including but not limited to base pay, bonuses, commissions, payroll taxes, employee master data changes, new hires, social security contribution remittances and other deductions.

6.     Maintain manual and electronic documents, files, and records to provide accurate information in compliance with established guidelines.

7.     Exercise discretion and security in order to maintain confidentiality and protect access to electronic payroll systems.

8.     Management of employee Salary account opening

9.     Management of employee’s medical Insurance additions and deletions process

Mid Payroll Activities (GCC):

1.      Execute GCC Monthly payroll processing using SAP and In-house HRIS tool for multiple company codes.

2.      Validate Payroll inputs and maintain Master Trackers for policy validation.

3.      Ensure all Payroll inputs are updated in system by Business Operations on timely basis and has required approvals in place before updating in the payroll, which includes follow-up of Payouts, deductions, loans, commissions and closure of Time and Attendance.

4.      Reconcile monthly pay register and Provisions Reports.

5.      Review Payroll compliance matters and key annual audits and external financial audits.

Post Payroll Activities:

1.      Preparation of WPS files for Bank upload

2.      Releasing Month end Payroll reports and saving them neatly in shared drive

3.      Releasing employees' Pay slips and managing employees’ queries post the salary.

4.      Conducting Finance Posting in SAP and tallying the employee’s General Ledger account

5.      Coordinate with Finance for post Payroll activities including cost debiting JVs entries.

6.      Adhere to internal control processes including payroll balancing and other internal controls for Payroll Administration

HR Systems & SLA Management

1.      Monitor HR transactions against agreed TATs and SLAs.

2.      Conduct periodic audits of HR Systems modules.

3.      Track and resolve system errors and integration issues.

4.      Review HR system AL quotas and perform regular audits.

5.      Identify opportunities to automate HR workflows.

Employee Support

1.      Address employee queries related to HR Systems and Compensation & Benefits.

2.      Ensure compliance in onboarding and Payroll, probation, and rejoining processes.

3.      Liaise with HRSS team to resolve HRMS-related queries and ensure SLA closure.

5.        OPERATING ENVIRONMENT

1.      Experience in planning, organizing and prioritizing workloads.

2.      High paced Business Centric People Systems and Deliverables

3.      Ability to Handle Large volume of Transactions and handle multiple queries from stakeholders.

4.      Ability to work under pressure.

5.      Deadline oriented person with the ability to work under pressure.

6.        KEY COMPETENCIES

1.      SAP/ SuccessFactors HCM Project Implementation

2.      Attention to detail and high level of accuracy.

3.      Strives to meet service delivery standards.

4.      Good Quantitative aptitude and must be flexible and be able to complete the tasks regardless of impediments and overwhelming amount of work.

5.      Critical Thinking, strong problem-solving and payroll accounting skills

6.      Project Planner with time management

- Proficiency in payroll software and systems
- Strong analytical skills
- Attention to detail
- Knowledge of payroll regulations and compliance
- Communication and interpersonal skills
- Time management and organizational skills
- Ability to maintain confidentiality
- Problem-solving skills
- Ability to work under pressure and meet deadlines
- Familiarity with HR processes and procedures